Performs administrative duties for President of real estate at corporate Virginia office location.
This position has access to sensitive, confidential, and strategic information.
The scope and complexity of this position is such that the Senior Administrative Assistant is regularly dealing with diverse matters that require substantive knowledge of the company.
Ideal candidate must be able to interact with all levels within the company, have professional appearance and demeanor, possess a strong work ethic, display good judgment, be highly organized and have the ability to work autonomously.
Duties and Responsibilities:
Ascertains the nature and priority of incoming phone calls and emails; accurately records messages, and transfers calls/ responds to emails as necessary
Communicates in person and through correspondence with contacts inside and outside the company such as vendors, customers, and senior leadership
Composes correspondence; creates presentations, organizational charts; Schedules and coordinates meetings, conference calls, and other events.
Creates organizational processes
Informs attendees of function dates and times, reserves meeting space, provides the appropriate equipment/materials.
Takes initiative on projects; appropriately researches matters as needed.
Organizes, prioritizes, and summarizes the content of incoming materials, information, special requests, and meetings.
Coordinates schedules, which includes: scheduling meetings, preparing documents and coordinating travel schedules.
Facilitates licensees to and from the Company
Desired Skills and Experience:
Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors, and co-workers
Ability to communicate professionally in oral and written fashion
Must have previous experience in an Executive Assistant position, with proven clerical, organizational, statistical, and administrative skills
Must be highly organized, detail-orientated, ability to multi-task and prioritize, take initiative, and be adaptable to changing situations
Ability to work with spreadsheets in Excel.
Must be proficient in Word, Excel, and PowerPoint
Ability to approach projects with creativity and intellectual simulation
Ability to maintain confidentiality and operate with discretion in relation to private and confidential business matters
Must possess good judgment and problem-solving skills
High school diploma required; Business school education and/or college coursework desirable
To apply please email resumes to: kaylamcdonough@howardhanna.
com
HowardHanna.
com
Hanna Holdings, Inc.
affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.
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