Senior Lease Administrator / Contract Administration

Headquartered in Virginia Beach, Virginia, Wheeler Real Estate Investment Trust (WHLR) was formed with the primary objective of acquiring, financing, developing, leasing, owning and managing income producing assets such as strip centers, neighborhood centers, grocery-anchored centers, community centers and free-standing retail properties.
WHLR’s portfolio consists of strategically selected properties that are located in the Mid-Atlantic, Southeast, Northeast, and Mid-west regions of the United States, and are generally leased by nationally and regionally recognized retailers of consumer goods.
Our specialties include, but not limited to Acquisitions, Leasing, and Property Management.
We currently are looking to add a Senior Lease Administrator with Common Area Maintenance reconciliation experience to our dynamic team! Benefits include: flexible schedules, generous company sponsored health care plans, 401k with match, company paid life/short and long term disability, gym memberships, educational and training assistance and reimbursement, a great atmosphere and so much more! *Essential Job Duties:* * Working knowledge and experience with commercial real estate leasing transactions.
* Analyze and review real estate documents, ground leases, memoranda of leases, ancillary lease documents, abstracts, and client correspondence.
* Interface with leasing, property management, construction, tenants, taxing municipalities, insurance companies, zoning authorities, local government, and others, in connection with obtaining all necessary information for commercial real estate lease transactions.
* Maintain and administer lease documents including leases, amendments, subleases, assignments, and ground leases.
* Assist in the management of all lease transaction information used in financial reporting of leasing statistics.
* Ability to abstract and administer a high volume of documents, ensuring all lease data is captured in the lease management database.
* Ability to comprehend, analyze, and interpret complex documents, such as leases, amendments, subleases, and ground leases.
* Maintains and updates lease activities in multiple system databases, reviews and updates existing leases and contracts.
* Monitors contract terms, such as delivery dates, termination dates, scheduled changes within agreements, specific notification periods, and ensure compliance with established contracts and leases.
* Ability to review, prepare, and edit Estoppel certificates and SNDAs.
Assist with dispositions and refinances.
* Analyze lease financial data to report to executive team and other departments.
* Maintains strong collaborative relationships with all departments to elevate the thinking and ideas applied to business transactions.
* Serve as daily facilitator of administrative and analytical requests for Property Managers, Accountants, A/R Associates, and Executive Associates, as well as tenants.
Answer high volume of lease inquiries for all parties.
* Billback tenants for utility usage, if not included within common area maintenance.
* Work closely with the leasing team to ensure documents are correct as well as processed in a timely manner.
* Performs annual operating expense reconciliations and budgets.
* Regularly audit & analyze account ledgers to resolve outstanding liabilities and disputes.
* Assist in collection efforts for reconciliation and budget escrow balances.
*Experience, Requirements and Core Competencies:* * Advanced level of proficiency in Microsoft Office Suite, MRI, Datex, filestar or similar.
* Ability to handle a fast paced, deadline driven environment.
* Ability to multi-task and prioritize assignments while delivering consistent, quality work product.
* Ability to calculate complex figures and conduct financial/business analysis including the preparation of reports.
* Ability to work under pressure with high volume of tasks.
* High level of attention to detail and accuracy.
* Ability to work with little supervision and to seek help when needed.
* Ability to build strong internal and external relationships.
* Strong analytical and communication skills.
* Ability to think independently while working within a group.
*Qualifications and Education Requirements :* * Bachelor’s degree or equivalent work experience, with a concentration in accounting / finance.
* Must have minimum three to five years’ commercial real estate experience.
*Key words*: Real Estate Investment Trust, REIT, MRI, Avid, Datex, CAM, ID Plans, Reconciliation, Lease, Leasing, SOC, SEC, Property, Commercial, Retail, Accounting, Finance, Veteran friendly.
Job Type: Full-time Pay: $55,000.
00 - $65,000.
00 per year Benefits: * 401(k) matching * Dental insurance * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Tuition reimbursement * Vision insurance Schedule: * Monday to Friday Experience: * Lease / Contract Administration: 3 years (Required) Ability to Relocate: * Virginia Beach, VA 23452: Relocate before starting work (Required) Work Location: In person