SUMMARY:
Manage front desk daily and perform a variety of administrative and clerical tasks.
Duties include providing support to our managers and employees, assisting in daily office needs and managing company’s general administrative activities.
RESPONSIBILITIES OF RECEPTIONIST/ADMINISTRATIVE ASSISTANT:
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person/office
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.
g.
pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Keep kitchen, bathroom, and supply room stocked and organized
• Enter/Submit employee timesheets and expense reports weekly, as needed
• Organize/file incoming project daily reports and certified payrolls
• Perform other clerical duties such as filing, photocopying, and faxing
• Set up travel arrangements as needed
• Check Vendor Statements
• Assist with accounting reconciliation monthly
• Assist with miscellaneous tasks (e.
g.
bids & proposals, picking up checks, etc.
)
KNOWLEDGE, SKILLS AND ABILITIES:
• Customer Service
• Dependable.
• Attention to Detail.
• Follow through.
• Excellent verbal and written communication.
• Proactively identifies potential issues.
• Solve problems calmly and collaboratively.
• Manage time and competing priorities.
• Ability to use and learn current and future technology.
• Planning/Organizing
• Professionalism
SALARY:
• Negotiable – depending on experience.
• Paid Weekly on Fridays (Mon thru Sun Work Week) w/ paystubs emailed.
BENEFITS:
• Health, Dental & Vision Insurance - Eligible after 30 Days, Enrolled on 1st of month - 50% of employee rate paid for employee for Health & Dental only.
• 401(k) – w/ employer match up to 3% of annual income after (1) year of employment.
• Paid Time Off (8 Days) – New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, & Christmas + 2 additional days, usually utilized at Christmas and Thanksgiving
• Earned Leave (Vacation/Sick) – 80 Total Hours Accrued Annually
Vacation (24 hours annually, accrued at 0.
47 hours a week) – never expires, but caps at 24 hours.
Sick (56 hours annually, accrued at 1.
08 hours per week) – never expires, but caps at 56 hours.
• Aflac – Available for employees to take advantage of/supplement insurance at additional expense
• New York Life Insurance – Available for employees to take advantage of/supplement insurance at additional expense
EOE/M/F/Disability/Vet
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