Position:
Reporting to the Corporate Accounting Manager (“CAM”), the Billing Clerk serves as support staff within the organization by processing invoices, credit memos and retainage invoices to clients on a monthly basis.
Performs daily, monthly, and annual accounting functions while collaborating with clients, vendors, sub-contractors and colleagues to help guarantee the timely completion of projects.
Ethical and diplomatic character required to provide accounting interface between senior leadership, clients, vendors and employees.
Job Duties:
Process and submit invoice drafts on monthly intervals depending on specific requirements and due dates determined by client
Process and submit draft markups by Project Managers (“PM”) accurately and expeditiously to ensure timely month-end close
Research and resolve client billing issues in an efficient manner
Document any and all invoicing issues (if any) should they occur
Cross-train to perform accounts payable, cash receipts, expense reimbursements and other requested functions in accounting
Ensure compliance with all accounting policies, procedures, and internal controls in relation to billing
Monthly Reporting to support management
Assists in reviewing accounts receivable aging and working with clients to determine when payments are expected
Work closely with Marketing Department to ensure qualifications and accounting information is meeting requirements for bids and proposals
Assist with financial reporting, month-end close and other reporting at month-end
Provides contract and project management support
Assists in preparing monthly reporting of MDOT, DDOT, SHA, and VDOT payments received, ensuring they are all submitted timely and diligently
Assist the team with opening proposals and projects within Deltek
Assist with answering the telephone daily
Identify and recommend on-going process improvements to maximize efficiencies in the billing procedure(s)
Team player in the project life cycle process of PMI Maintain financial security by following internal controls Understanding some tasks are confidential in nature and protecting organization's value by limiting discussion of such information
Ability to participate in PMI-sponsored civic responsibility such as CHKD Golf Tournament and Telethon
Other duties as assigned by supervisor
Work Environment:
This job operates in a clerical, office setting.
This role routinely uses standard office equipment such as computers, phones, photocopiers, fax machines, calculators and filing cabinets.
This is largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work:
This is a non-exempt, full-time position (hourly/40-hour work week).
The work hours are Monday through Friday 8:00 AM to 5:00 PM (one hour lunch).
This position requires the ability to work efficiently in a fast-paced environment with minimum of errors.
Education, Experience, and Skills:
3-4 years’ experience in: multiple billing types and templates; job-cost accounting is preferred
AA or BS in Accounting or Business preferred, but not necessary
Software: Microsoft Office and proficient in Excel; Deltek Vision preferred
Organized and attention to detail
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